MyShotley - Parish Council

The area History Demographics Parish Council Picture Gallery Organisations and links


Shotley Parish Council welcomes members of the public at its meetings, which are normally held on the third Thursday of every month, at 7.15pm in Shotley Village Hall (list of dates below). You will have the opportunity to ask questions.

Purpose Councillors Posts held Clerk Meetings Key documents Finance and accounts Erwarton County & District Other information

Purpose of Shotley Parish Council
A Parish Council is the first tier in the local government structure in England; the second is the District Council (Babergh in our case) and the third, the County Council (Suffolk). Shotley Parish Council has nine members elected every four years, the most recent election was held on 3 May 2007. Being a Parish Councillor is a voluntary position and unlike their counterparts in the District and County they receive no payment. The Council employs a part time Clerk who has responsibility for managing the meetings, dealing with correspondence and over seeing any contracts or purchasing. A Parish Council has a wide range of powers at their disposal including giving grants to local organisations, promoting tourism, cleaning public places and providing allotments. The most important role is as a statutory consultee on planning matters. The Local Planning Authority has to consult the PC on all Planning Applications within the Parish boundary from the smallest conservatory to the HMS Ganges site, other bodies such as the Primary Care Trust also consult us on local issues.

Parish Councillors
Following the incontested Parish Council election on 3 May 2007, and subsequent changes (outlined below) the new Parish Council is made up as follows:
Graham Brown (co-opted) - please contact via the Clerk Norman Bugg - please contact via the Clerk Jim Catling - please contact via the Clerk Michael Connell - please contact via the Clerk Tony Ingram - please contact via the Clerk Mel Matthews - mel@MyShotley.com Bernard Nichols' (co-opted Feb 09) - please contact via the Clerk Graham Steel - graham@MyShotley.com Richard Wrinch (co-opted) - Chairman - richard@MyShotley.com

The Council Chairman is currently Cllr Richard Wrinch, replacing Cllr Mel Matthews who had served between 17 May and 21 June 2007. Richard had been the previous Chairman since October 2005, replacing John Mullan, who in turn replaced Clare Sullivan. The Council would like to thank outgoing councillors Anna Long (after 8 years), Clare Sullivan (16 years) and Brenda Hooper for their service to the residents of Shotley. They didn't stand for re-election in May 2007. Cllr Jeremy Peters resigned in July 2008, and was replaced by the co-option of Graham Brown.

To contact the Parish Council about a general issue, please contact the Parish Clerk.

Committee membership and offices

Planning WP – Cllrs Matthews, Catling and Bugg Employment WP – Cllrs Connell, Bugg and Wrinch Village Hall Management Rep – Cllr Matthews SALC Rep – Cllrs Wrinch and Steel SPPA Rep – Cllr Steel Play Areas, Allotments and Footpaths WP – Cllrs Wrinch and Bugg Youth Co-ordinator/Shotley School Liaison WP – Cllr Matthews Parish Plan Implementation Board Rep – Cllr Steel and Catling (sub Ingram) Babergh DC Area Rep – Cllr Steel Risk Assessment WP – Cllr Matthews, Community Warden, Clerk and RFO Finance WP – RFO, Cllrs Catling and Bugg Communications lead – Open (dependent upon subject) Suffolk Hedgerow Survey WP – RW and Clerk (joint co-ordinators), Cllrs Catling, Steel and Matthews (volunteers) Internal Auditor – Heelis and Lodge External Auditor – BDO Stoy Hayward LLP Stour Footpath WP – co-opted: Gary Richens, Jean Smart, Barrie Powell, Ian Saunders, Roger Cushing, Ken Cocksedge, Chris Adams, Guy Wallhead, Cllr Ingram and Clerk

Parish Clerk
The Parish Council's Clerk is Linda Rowlands. You can contact Linda about anything to do with the Parish or Council, by emailing parishclerk@myshotley.com or phoning 01473 788248. Hours: Monday to Thursday - 9.30am to 1.30pm (subject to attendance at meetings / courses). Messages left on the answer phone will be dealt with as soon as possible. Linda Rowlands, Shotley Parish Clerk 33 Orwell View Road, Shotley, Ipswich IP9 1NW

Community Warden Since March 2008 Shotley Parish Council have employed a Community Warden. Matt is responsible for clearing the litter in Shotley Gate, reporting fly-tipping to the appropriate authorities and carrying out minor repairs to Parish property. He is also the lucky custodian of a graffiti removal kit which can be loaned, free of charge to remove graffiti from private property - instructions will be provided. Should you spot anything that requires Matt's attention or wish to make use of the graffiti kit, please do speak to him when he is on his rounds or contact him via the Parish Clerk.

Parish Council meetings
Date (7.15pm, Village Hall)	Documents available (Word or pdf format)

Archived minutes of meetings 2004-2007

2008
17 January	minutes \| Digest
8 February	minutes \| Digest
21 February	minutes \| Digest
6 March	minutes
20 March	minutes \| Digest
17 April	minutes \| Digest
15 May	minutes \| Digest
22 May	Annual parish meeting
5 June	minutes (extra planning meeting, 7pm)
19 June	minutes \| Digest
17 July	minutes \| Digest
21 August	minutes \| Digest
18 September	minutes \| Digest
16 October	minutes \| Digest
Wed 29 October	Extra meeting - re HMS Ganges. Agenda
20 November	minutes \| Digest
18 December	minutes \| Digest

2009
15 January	agenda \| Digest
12 February	minutes \| Digest
10 March	Review meeting - agenda
19 March	minutes \| Digest
16 April	minutes
21 May	(Annual Parish Council Meeting) agenda \| Extra Meeting Notice
28 May	(Annual Parish Meeting)
18 Jun
16 Jul
20 Aug
17 Sep


Then: 15 Oct, 19 Nov, 17 Dec



*Please note that these minutes are the unconfirmed versions. Changes may have been made by the Parish Council at the subsequent meetings. If in any doubt, please contact the Parish Clerk. Also see disclaimer.
<TOP OF PAGE>

Key documents
Aims and objectives Chairman's report May 2007 Code of Conduct: Shotley Parish Council, at its Annual Parish Council Meeting, held on 17 May 2007, resolved to adopt the Model Code of Conduct No 1159, with the addition of paragraph 12(2) and without further amendment. Communications Strategy Complaints Procedure Freedom of Information Publication Scheme Open spaces audit 2007 Parish Plan Implementation Board Standing Orders


Finance and accounts
Exercise of electors' rights form 2009 Precept for 2007/08. Note to Council Tax payers Accounts for 2006/07 Audit notice for years 2002, 2003, 2004, 2005, 2006 Annual Statement of Accounts 2005/06: Receipts & payments Remarks and recommendations Financial Regulations

(These documents are in pdf format. Download Acrobat Reader from here if you cannot open the documents)

Erwarton Parish Meeting
Erwarton doesn't have a Parish Council, but instead has a "Parish Meeting" which is held regularly. For details please email us. The Erwarton Parish Plan has now been produced

County and District Councils
Details of District and County Councillors covering Shotley & Erwarton

Other information
SPC response to Boundary Committee proposals for Suffolk September 2008 Thank you letters (page 2 of Noticeboard, August - September 2008) Allotments Historical Parish records Community Police Officer Bus shelter Litter picking 2007 Suffolk Association of Local Councils Shotley Business & Information Directory

<TOP OF PAGE>



(c) MyShotley.com. Page last updated:27-04-09

Purpose of Shotley Parish Council

Parish Councillors